Introduction

The accounts settings section provides administrative control over your organization's ordering party accounts within LYNKS. This interface enables administrators to view account details, configure account properties, manage account aliases, and organize accounts into logical groups for better management and signatory rule configuration.

While accounts cannot be created directly through the user interface (this requires customer support assistance), administrators can edit account properties, manage group memberships, and deactivate accounts that are no longer needed. Account groups provide organizational structure that can be used to scope permissions, define signatory rules, and simplify account management across business units or functional areas.

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Account monitoring vs. account configuration

This section covers administrative account configuration in Tenant Settings. For viewing account balances, transactions, and statements, see Cash Accounts - Account balances and bank statements.

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Prerequisites

Before managing account settings, ensure you have the appropriate administrative permissions and understand the approval workflow for configuration changes.

Permissions

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Permission inheritance

Users with ORDERING_PARTY_BALANCE_READ permission can view accounts in the Bank Accounts section but cannot modify account configurations in Tenant Settings.

Feature flags

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Accounts overview

The accounts section in Tenant Settings displays all ordering party accounts configured for your tenant, organized in a table format with key account properties visible at a glance. Administrators can switch between viewing individual accounts and viewing accounts organized by account groups.

The accounts list displays essential information for each account including bank name, IBAN, BIC, currency, ordering party name, and current balance information. Each account row provides access to actions through the action menu, enabling quick access to editing, group management, and deactivation functions.

Key components

The accounts interface consists of two main views:

Administrators can toggle between these views to manage individual accounts or work with account groupings depending on the task at hand.

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Viewing account details

Each account in the list can be expanded to view detailed information about the account configuration, bank relationship, and current status.

Account properties

The account details screen displays comprehensive information organized into logical sections:

Balance information

The account details include current balance data received from bank statements:

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Balance data source

Balance information displayed in Tenant Settings is derived from received bank statements (MT940/CAMT.053). For detailed balance monitoring and evolution tracking, see Cash Accounts - Account balances and bank statements.

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Editing account details

Administrators can modify certain account properties to maintain accurate information and improve account identification within the organization.

Editable properties

The following account properties can be updated through the settings interface:

Editing an account

To edit account properties:

1. Navigate to Settings → Accounts
2. Locate the account to edit in the list
3. Click the action menu (three dots) and select Edit, or click on the account row and then the Edit button
4. Modify the editable properties as needed
5. Save the changes

When the four-eyes review feature is enabled, changes enter a pending state and require approval before becoming effective.

Ordering party name and alias

The ordering party name appears on payment instructions sent to banks and identifies your organization on bank statements. The alias provides an internal reference that can be customized for easier identification, particularly useful when managing multiple accounts with similar names or across different business units.

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Account groups

Account groups provide a mechanism to organize accounts into logical collections based on business structure, functional purpose, currency, region, or any organizational criteria relevant to your operations.

Benefits of account groups

Account groups serve multiple purposes within LYNKS:

Creating an account group

To create a new account group:

1. Navigate to Settings → Accounts and switch to the Account Groups view
2. Click New account group
3. Enter a descriptive group name
4. Optionally add member accounts during creation or add them later
5. Save the group

Account group details

Each account group displays summary information including the group name, number of member accounts, and aggregated balance across all accounts in the group (converted to the tenant's base currency).

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Managing group membership

Accounts can belong to multiple account groups simultaneously, enabling flexible organizational structures that reflect complex business relationships.

Adding accounts to groups

To add an account to one or more groups:

1. Navigate to Settings → Accounts
2. Locate the account in the list
3. Click the action menu and select Add to groups, or open the account details and manage group membership from there
4. Select the groups to which the account should belong
5. Confirm the selection

Alternatively, from the account groups view, open a group and add member accounts directly.

Removing accounts from groups

To remove an account from a group:

1. Navigate to the account details or account group details
2. Locate the group membership section
3. Click the remove action on the group membership to be removed
4. Confirm the removal

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Approval workflow

When the four-eyes review feature is enabled, group membership changes require approval before taking effect. This ensures proper oversight of organizational structure changes.

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Adding new accounts

New bank accounts cannot be created directly through the LYNKS user interface. Account creation requires coordination with Finologee customer support to establish the necessary bank connectivity and configuration.

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Adding new accounts

To add a new bank account to your organization, contact [email protected]. Note that this process may require formal authorization from your organization depending on your contractual arrangements.

The account creation process involves:

1. Formal request to customer support with account details
2. Bank connectivity configuration by Finologee operations team
3. Account activation and initial statement synchronization
4. Account configuration in your tenant (alias, group membership)

For organizations with API integration, accounts can be created programmatically using the external API with the ORDERING_PARTY_ACCOUNT_CREATE permission.

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Deactivating accounts

Accounts that are no longer needed can be deactivated through the settings interface. Deactivation is a permanent action that cannot be reversed.

Deactivation process

To deactivate an account:

1. Navigate to Settings → Accounts
2. Locate the account to deactivate
3. Click the action menu and select Deactivate, or open the account details and click Deactivate
4. Confirm the deactivation

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Account deactivation is permanent

Once an account has been deactivated, it cannot be reactivated. Any pending payments associated with the deactivated account that have not yet been sent to the bank will be automatically cancelled. Review all pending transactions before deactivating an account.

Considerations before deactivation

Before deactivating an account, verify:

• No pending payments are awaiting authorization or bank submission
• No standing orders reference the account
• No cash concentration rules depend on the account
• Signatory rules do not exclusively reference the account (which would create gaps)
• Users are informed of the change if they regularly work with the account

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Search and filtering

The accounts list supports search and filtering to help administrators quickly locate specific accounts or identify accounts meeting certain criteria.

Search capabilities

The search function enables quick lookup by:

• Bank name
• Account number (IBAN)
• Ordering party name
• Account alias

Filter options

Advanced filtering options include:

For more information about table filtering and customization, see Platform Navigation - Detailed guide to the head-up display, table views, filters, and search functionality.

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Integration with other features

Account configuration in Tenant Settings integrates with several other LYNKS features, providing centralized control that impacts multiple areas of the platform.

Signatory rules

Account groups can be used as parameters when defining signatory rules, enabling approval requirements to be specified at the group level rather than for individual accounts. This simplifies signatory rule management and ensures consistent approval workflows across related accounts.

For signatory rule configuration, see Signatory Rules - Approval workflow configuration.

Permission scoping

User permissions can be scoped to specific accounts or account groups, controlling which accounts users can view or interact with. This enables fine-grained access control based on organizational responsibilities.

For permission configuration, see Users & Groups - User management and permission assignment.

Cash concentration

Cash concentration automation rules reference accounts configured in this section. Account groups can be used to define sweeping relationships and fund flow hierarchies.

For cash concentration configuration, see Cash Concentration - Automated liquidity management.

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Best practices

Follow these recommendations to maintain effective account configuration:

• Use meaningful aliases - Configure aliases that clearly identify accounts within your organization, making account selection easier for users creating payments
• Establish logical groupings - Create account groups that reflect your organizational structure, enabling efficient permission and signatory rule management
• Review before deactivation - Always verify no active transactions or automation rules depend on an account before deactivating it
• Document group purposes - Maintain internal documentation describing the purpose of each account group for administrative continuity
• Coordinate with signatory rules - When adding or removing accounts from groups, review the impact on existing signatory rules to avoid gaps or unintended overlaps
• Regular audits - Periodically review account configurations to ensure aliases, group memberships, and access permissions remain current and accurate

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Related documentation

Explore these related sections to learn more about account management:

Core Concepts:

• Platform Navigation - Detailed guide to the head-up display, table views, filters, and search functionality - Tables, filters, search, and view customization
• Permissions - Comprehensive explanation of access control and role-based permissions - Understanding access control and account scoping
• Approvals - How approval workflows and signature processes function - Approval workflows for configuration changes

Platform Features:

• Cash Accounts - Account balances and bank statements - Viewing balances, transactions, and statements
• Cash Concentration - Automated liquidity management - Automated cash pooling using account structures
• Users & Groups - User management and permission assignment - User management and permission assignment
• Signatory Rules - Approval workflow configuration - Approval rules using account parameters
• Pending Changes - Configuration change management - Reviewing and approving configuration changes
• Change History - Audit trail for configuration - Audit trail for account configuration changes

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Support

For assistance with account configuration, adding new accounts to your tenant, or questions about account management, contact [email protected].