Capital Call
Track investor capital contributions, monitor payment status, and reconcile incoming funds
Introduction
The Capital Call feature enables fund managers and management companies to track investor capital contributions and reconcile incoming payments with expected amounts. Capital calls (also known as drawdowns or capital commitments) are the mechanism by which general partners (GPs) request investment capital from limited partners (LPs), and LYNKS provides visibility into this process by connecting fund operations with bank account activity.
While major capital call scope including investor management, accounting, and notice preparation typically resides in investment management systems such as eFront Invest or Investran, these systems often lack direct connectivity to fund manager bank accounts. LYNKS bridges this gap by providing real-time visibility into incoming payments from investors, enabling fund managers to confirm and validate that expected contributions have been received.
Demo featureCapital Call is currently available for demonstration purposes and is not production-ready. The feature provides a front-end visualization with prepared demonstration data. Contact [email protected] for information about production availability and integration capabilities.
Prerequisites
Users must have the appropriate permissions and the Capital Call feature flag enabled for their tenant.
Feature flags
Feature flag requiredThis feature requires the CAPITAL_CALL tenant flag to be enabled. This is a demonstration feature and is not available on production environments. Contact [email protected] for access.
Capital call overview
The Capital Call feature addresses a key operational challenge in fund management: tracking whether investors have fulfilled their capital commitments. Investment management systems orchestrate the capital call process including calculating amounts per investor, preparing notices, and managing fund accounting, but they typically lack direct bank connectivity to verify that payments have been received.
LYNKS provides the missing link by:
- Accepting capital call data from external systems
- Displaying expected contributions per investor
- Monitoring incoming bank transactions
- Enabling reconciliation between expected and received amounts
- Handling multi-currency contributions with automatic conversion
Key components
| Component | Description |
|---|---|
| Capital call list | Overview of all capital calls with summary status |
| Contribution tracking | Per-investor view of expected amounts and payment status |
| Transaction matching | Link incoming bank transactions to specific contributions |
| Status monitoring | Track which investors have paid and which remain outstanding |
Viewing capital calls
The Capital Call section displays all capital calls with their current status, enabling fund managers to monitor collection progress at a glance.
Capital call list
The main view presents all capital calls with key information:
- Capital call reference or identifier
- Total expected amount
- Number of investors
- Collection status (pending, partially paid, fully paid)
- Due date
Users can filter and sort the list to focus on specific capital calls or identify those requiring attention.
Accessing capital call details
To view a specific capital call:
- Navigate to Fund Management > Capital Call from the main menu
- Locate the capital call in the list
- Click on the capital call row to open the detailed view
The detail view displays all investor contributions associated with the selected capital call.
Uploading capital call data
Capital call data can be uploaded from external investment management systems, allowing LYNKS to track expected contributions against actual incoming payments.
Upload process
To upload a new capital call:
- Navigate to Fund Management > Capital Call
- Click the Upload capital call button
- Select the prepared file containing capital call data
- Review the imported data for accuracy
- Confirm the upload to create the capital call record
The upload process accepts structured data files exported from systems such as eFront Invest, containing investor details, expected amounts, and payment references.
Required data fields
Each capital call upload should include:
| Field | Description |
|---|---|
| Investor name | Name of the limited partner |
| Expected amount | Capital contribution amount due |
| Currency | Currency of the expected contribution |
| Reference | Payment reference for matching incoming transactions |
| Due date | Expected payment deadline |
Tracking contributions
Once a capital call is uploaded, LYNKS tracks the status of each investor contribution, providing visibility into which investors have paid and which remain outstanding.
Contribution statuses
| Status | Description |
|---|---|
| Pending | Contribution expected but no matching payment received |
| Paid | Payment received and reconciled with expected amount |
| Not paid | Due date passed without payment received |
| Partially paid | Payment received but amount differs from expectation |
Monitoring contribution progress
The capital call detail view displays all investor contributions with their current status:
- Investors with pending contributions appear with awaiting payment indicators
- Successfully reconciled contributions show as paid with transaction details
- Overdue contributions are highlighted for follow-up action
Fund managers can monitor overall capital call progress through aggregated status indicators showing total collected versus total expected.
Reconciling contributions
Reconciliation links incoming bank transactions to expected investor contributions, confirming that capital commitments have been fulfilled.
Automatic matching
When incoming payments are received on connected bank accounts, LYNKS attempts to match them with outstanding contributions based on:
- Payment reference matching contribution reference
- Counterparty name matching investor name
- Amount matching expected contribution
Successfully matched transactions automatically update the contribution status to Paid.
Manual reconciliation
When automatic matching is not possible, users can manually reconcile contributions with transactions:
- Open the capital call detail view
- Identify the pending contribution to reconcile
- Click Reconcile to open the reconciliation dialog
- Select the matching incoming transaction from the list
- Confirm the reconciliation
Manual reconciliation may be required when:
- Payment references do not match exactly
- Contributions are paid from unexpected accounts
- Amounts differ due to currency conversion or partial payments
Multi-currency handling
Investors may submit contributions in currencies different from the fund currency. LYNKS handles multi-currency contributions by:
- Displaying both original payment currency and converted amount
- Applying exchange rates for comparison with expected amounts
- Flagging contributions where currency conversion affects matching
Status definitions
Capital calls and individual contributions progress through defined statuses as payments are received and reconciled.
Capital call statuses
| Status | Description |
|---|---|
| Open | Capital call created, awaiting investor payments |
| In progress | Some contributions received, others outstanding |
| Completed | All expected contributions received and reconciled |
| Overdue | Due date passed with outstanding contributions |
Contribution statuses
| Status | Description | Trigger |
|---|---|---|
| Pending | Awaiting payment | Initial status after upload |
| Paid | Payment received and matched | Transaction reconciled with contribution |
| Not paid | Payment not received by due date | Due date passed without matching transaction |
| Partially paid | Partial payment received | Reconciled amount less than expected |
Integration with external systems
Capital Call is designed to complement investment management systems by providing bank connectivity and payment tracking capabilities.
Supported integrations
The feature supports data import from:
- eFront Invest
- Investran
- Custom Excel or CSV exports from fund administration systems
Data flow
The typical integration workflow:
- Investment management system calculates capital call amounts per investor
- Data is exported in a structured format
- Fund manager uploads data to LYNKS
- LYNKS monitors incoming bank transactions
- Reconciliation status can be exported back to the source system
API integrationFuture versions may support direct API integration with investment management systems for automated data synchronization. Contact [email protected] for information about integration roadmap.
Best practices
Follow these recommendations for effective capital call management:
- Use consistent references — Ensure payment references in capital call notices match those uploaded to LYNKS for automatic reconciliation
- Monitor incoming transactions — Review bank account activity regularly to identify contributions requiring manual reconciliation
- Address discrepancies promptly — Investigate and resolve contributions with amount differences or currency conversion issues
- Track overdue contributions — Follow up with investors whose contributions remain outstanding after the due date
- Maintain investor data — Keep counterparty records current to improve automatic matching accuracy
Related documentation
Explore related sections for more information:
- Bank Accounts - Account management, balance monitoring, and transaction history - Monitor account balances and incoming transactions
- Transaction History - Review incoming payment details - Review incoming payment details
- Incoming Payments - Direct debit collections and mandate management - Direct debit and collection management
- Counterparties - Investor and beneficiary management - Investor and beneficiary management
- Transaction Currencies - Multi-currency handling and exchange rates - Multi-currency handling and exchange rates
Support
For assistance with Capital Call features, integration questions, or to discuss production availability, contact [email protected].
Updated 3 days ago